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Process automation and AI for businessYour team should not be the human copy-and-paste.

We connect your ERP, email, spreadsheets, CRM and WhatsApp to remove repetitive work. Start with one process, measure the change and use AI only where it adds value.

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Free diagnosis, in writing. If automating it does not pay off, we will tell you.

  • Agreed price before we start
  • With your current tools
  • Barcelona · projects across Spain

Supplier invoices

Posted

In
A PDF attached in the invoices inbox
What it does
Reads supplier, date, net, VAT and total, and checks they add up
Out
Invoice posted in your accounting software
Human review
Only the ones that do not match or exceed the amount you set
Connects to
Your inbox and your accounting software

From lead to meeting

Meeting booked

In
A contact from the website, WhatsApp or a campaign
What it does
AI qualifies it, records it in the CRM and assigns a rep
Out
A meeting booked in the rep’s calendar
Human review
The rep confirms and decides on the special cases
Connects to
Your website, your CRM and your calendar

AI phone support

Request handled

In
A phone call, at any hour
What it does
Understands what the caller needs and queries your systems
Out
Booking made, case opened, or call transferred
Human review
You set what it resolves alone and what it always transfers
Connects to
Your phone system, your CRM and your calendar
Example specs

Start with one process

Which task would you stop doing by hand?

Find the problem you recognise. See what changes, which tools connect and where your team still makes the decisions.

Explore the full catalogue

  1. Invoice automation

    Email and shared folders → ERP or accounting → Orders and delivery notes

  2. Orders into your ERP

    Email, PDF and Excel → Catalogue and price lists → ERP and warehouse

  3. WhatsApp chatbot

    WhatsApp Business → Calendar and business knowledge → CRM and support team

  4. AI phone agent

    Phone system → Calendar → CRM or support tickets

  5. Leads and CRM

    Forms, email and WhatsApp → CRM → Calendar and notifications

Put numbers to your process

What does this task cost you?

Enter your volume and the time your team spends. Calculate the cost of manual work to start the conversation with data.

Initial values are examples. Formula: monthly volume × minutes ÷ 60 × hourly cost.

Today, this task represents

Time per month
50 h
Monthly cost
€1,100
Annual cost
€13,200

This is the value of time spent, not guaranteed savings. Human review, maintenance and tool usage also count.

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Estimate the return on an automation too

Try your own assumptions. The percentage estimates time released; costs should include tools, usage and maintenance. These are not Klarvai prices.

Complete all three assumptions to see the estimated return.

Interactive examples

From incoming data to completed work.

Explore the normal path and what happens when something does not match. These are simulations with fictional data, with no live connections or customer results.

Invoice → accounting

Explore workflow

Sample input

sample-invoice.pdf

Supplier
Example supplier
Net + VAT
€100.00 + €21.00
Total
€121.00
View this solution

Accounting draft

Amounts checked. Accounting draft prepared with the attached PDF.

Review queue

The received total is €125.00 and does not match net + VAT. The document remains pending for the team to review.

Illustrative simulation. Your case is validated through a pilot with your formats and rules.

WhatsApp → appointment

Explore workflow

Sample input

“Do you have a slot on Thursday afternoon?”

Example calendar
17:00 and 18:30 available
Customer
“18:30, please.”
Confirmation
“Yes, confirm the booking.”
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Appointment confirmed

Availability checked again. Example appointment confirmed and contact prepared for the CRM.

Choose another time

The slot was taken before confirmation. No booking is created: offer other times or hand over to the team.

Illustrative simulation. Your case is validated through a pilot with your formats and rules.

Order → ERP

Explore workflow

Sample input

sample-order.xlsx

Customer
Example distributor
Reference
ART-024 · 12 units
Price list
€15.00 / unit
View this solution

Order prepared in ERP

Customer, reference and price match the sample catalogue. Order prepared for €180.00 before taxes.

Reference pending

Reference ART-999 is not in the sample catalogue. No order is created: the team needs to assign a valid product.

Illustrative simulation. Your case is validated through a pilot with your formats and rules.

Start with the tools you already use.

We assess how to connect them so information reaches the right place. Versions, permissions and access options are checked during the assessment.

How we connect your systems
Email and documents
Google Workspace, Microsoft 365, Google Sheets and Excel

Collect attachments, read data and keep documents organised.

Operations and sales
Your ERP, CRM and accounting software

Create records, check references and synchronise statuses.

Support and scheduling
WhatsApp Business, calendars and phone systems

Answer questions, check availability and hand over to the team.

Custom systems
APIs, databases, imports and web applications

Connect your own tools and software that does not talk to each other.

Start without risk

A free, written diagnosis before you pay anything.

Get a map of your process, the tasks worth automating and the decisions a person should keep. With tools, timeline, costs and potential time savings in writing.

  1. A short call

    You tell us the task that eats most of your time. If automating it makes no sense, we say so on the call.

  2. A written diagnosis

    We analyse the process as it runs today and send you the scope, the timeline and the price, all fixed. Free and without obligation.

  3. A pilot on a real process

    We build it with your data, alongside how you work now, and measure the result before talking about the next one.

Tell us which task you want off your plate

We reply by email to arrange a first conversation. If automating it makes sense, we prepare the diagnosis with the scope and the quote in writing.

  • A map of today’s process and what to automate.
  • Human review points and required tools.
  • Written scope, timeline, budget and potential time savings.
WhatsApp
+34 644 013 929
Where
Barcelona

Rather talk it through? Pick a slot in the diary: 15 or 30 minutes, your choice.

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